Privacy Policy
Kapsule Summit (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for our conferences, or engage with our services.
1. Information We Collect
We may collect the following types of information:
a. Personal Information
Full name
Email address
Phone number
Institutional or organizational affiliation
Professional designation
Country and mailing address
b. Conference-Related Information
Registration details
Abstract submissions and presentation information
Dietary or accessibility requirements (if voluntarily provided)
Payment and billing information
c. Technical Information
IP address
Browser type and device information
Website usage data through cookies and analytics tools
2. How We Use Your Information
Your information may be used to:
Process conference registrations and payments
Manage abstract submissions and scientific programs
Communicate conference updates, invitations, and notifications
Issue certificates, invoices, and official documentation
Improve website functionality and user experience
Comply with legal, regulatory, and contractual obligations
3. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Enhance website performance and usability
Analyze website traffic and user behavior
Personalize content and communications
You may choose to disable cookies through your browser settings; however, some website features may not function properly.
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. Information may be shared only with:
Trusted service providers assisting with payments, email communications, and event management
Scientific committees and reviewers for abstract evaluation
Legal authorities, when required by law
All third-party service providers are required to maintain confidentiality and data protection standards.
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. While we strive to protect your data, no system can guarantee absolute security.
6. Data Retention
Personal information is retained only for as long as necessary to:
Fulfill conference-related purposes
Meet legal, accounting, and reporting requirements
After this period, data will be securely deleted or anonymized.
7. Your Rights (GDPR Compliance)
Depending on your jurisdiction, you may have the right to:
Access your personal data
Request correction or deletion of your data
Object to or restrict data processing
Withdraw consent at any time
Request data portability
To exercise your rights, please contact us using the details below.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites and encourage users to review their privacy policies.
9. Changes to This Privacy Policy
Kapsule Summit reserves the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date.
10. Contact Information
For questions, concerns, or data protection requests, please contact:
